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Ten tips on preparing board papers

Practically Perfect PA

I often had quite heated conversations with one of my managers about taking the board papers online or if that was too much of a leap just emailing them to board members. Then add the number of each board paper to the correlating agenda item. Scan the final board papers into a PDF format for future reference.

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Technology to help with minute taking

Practically Perfect PA

Noteshelf – Notes & PDF £3.99. The user can type their notes using the iPad keyboard, add photos, import and annotate PDFs, organise pages and tag each notebook. Through Meeting Gold meetings can be created, sent to the participant’s calendars, agendas can be created and changed prior to the meeting.

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More minute taking tips

Practically Perfect PA

I have often sent a section of the draft minutes to the person who was reporting on that particular agenda item to review and make any changes before I sent the draft on to the chairman. They are busy people, but they want to get the minutes right as well. If anything, you will be seen as being thorough. Be prepared.

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Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Trust me, people start to get irritated when this happens over and over again.

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Pretty Planning

Tips From T. Marie

The Following is a Guest Post By: Sydnee Yates is a content writer for PDF Supply. When most of our days are filled with meetings, emails, errands, and chores, it can be a relief to sit back and make all those mundane tasks look pretty on a piece of paper. I flock to anything “pretty” when it comes to office supplies.

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How to Hold Effective Meetings

Professional Assistant Blog

Plan out an agenda of all points that will need to be discussed. The Timekeeper would make sure each topic is covered within the amount of time mentioned on the agenda. If the person isnt responsible for any of the items discussed in this meeting, dont invite them. Delegate a person to be a a Facilitator, a Timekeeper and a Scribe.

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Who Called? Use A Phone Call Log!

Professional Assistant Blog

In my case, I am lucky, since I only have to track calls for myself and use my daily journal or agenda (call it what you will) to make notes. Do you wish that you could be able to track calls and make sure that you have all of the details in place? This happens to everyone from time to time.

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