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7 Steps to Documenting Complex Office Procedures and Systems

All Things Admin

This series of procedures, forms, templates, and checklists combines to create our system for producing new training webinars. Add screenshots and videos to support all learning styles who may be referring to this procedure. Use or create visual aids. Color code your documentation. Create flow charts and diagrams, if helpful.

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Retrieve Your Files With Ease

Professional Assistant Blog

Do you feel that you should have some sort of control over these files on how you find them, for future reference? You can use Microsoft Access to create a database of all of your files criteria and the software assigns a "key" or number that corresponds with your files. Can you think of any other ways to improve this filing system?

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Using Microsoft Office E-mail Templates

Professional Assistant Blog

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. There is a simple solution to this - E-mail Templates! There are certain tasks that I need to do on a daily, weekly, monthly, etc. basis and it usually involves e-mail.

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Forgot Your Password? Again?

Professional Assistant Blog

Fill long registration and checkout forms with one click. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Encrypt your passwords to achieve complete security.

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The E-tiquette of E-mail

Professional Assistant Blog

E-mail is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-workers favourite, OMG! Writing all in caps is a form of e-mail shouting. This is the commonest form of color blindness, but it affects only.4 Is that the message you want to send to your recipient? 4 percent of women&#.

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Microsoft Office Poll Results

Professional Assistant Blog

There are quite a bit of AA forms there. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Try checking Yahoo Groups or Google Groups.

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How to take meeting minutes like a professional

BMT Office Administration

For future reference. To serve as a reference point when the meeting affects other projects or departments in the organization. However, the term ‘ taking meeting minutes ’ is a tad misleading, as it conjures the image of transcribing every word said during every minute of the meeting. Where did meeting minutes come from?