September, 2007

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The new job

Laughing all the Way to Work

It is exciting when you get that phone call to tell you that you were selected for the job you applied for. There is a lot of work that goes into preparing for the interview and to know that you were successful is a great feeling. But I also find it can be a bit scarey because I am starting over again and I need to prove myself as I go through the probationary period.

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7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders.

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Hire a Hero

On The Job

When signing up to serve our country, new recruits often are told how their military career will lead to good jobs when they one day re-enter the civilian world. That appears to be complete bulls**t, according to Dan Caulfield. I recently spent nearly an hour talking to Caulfield, an articulate, passionate and committed guy who gave me a real earful about the pitiful state of affairs regarding employment for our veterans.

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Social Impact of Working From Home | THE SMALL BUSINESS BLOG

The Small Business Blog

E-Mail me or follow me. Outsourcing Options For Small Business Focus on your business, timeshare professionals. You ask a question, I answer! Ask me your small business questions, I will answer them ASAP. Enhance Your Work-Life Balance Have it all your way – family, friends, work and most of all a life! Benefits of Online Software for Small Business.

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SME Relationships: Proven Solutions for Seamless Collaboration and Success

Speaker: Tim Buteyn, President of ThinkingKap Learning Solutions

💢 Do you find yourself stuck in never-ending review cycles? Are you wondering if your Subject Matter Expert actually got that last review request? Are you having trouble trying to decipher impractical or conflicting feedback? 💢 If any of these scenarios sounds familiar, you may benefit from a crash course on managing SME relationships!

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Leaving a job!

Laughing all the Way to Work

If you have to leave a job for whatever reason make sure you do it with professionalism. It is never good to burn bridges! I give two-weeks' notice and make myself available to help in the transition period as much as I can. If there is an overlap I offer to train the new person. In one job I had I was laid off as a result of government downsizing, but that is still no excuse for being unprofessional.

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AutoCorrect in Word

Laughing all the Way to Work

Updated this article on April 29, 2008 [link] I am always looking for shortcuts and I found a neat way to speed up my typing using AutoCorrect. For example, if I type sbc and press the spacebar (or press enter) it automatically types SENT BY COURIER. Here are some others I use regularly: sbf - SENT BY FACSIMILE sbr - SENT BY REGISTERED MAIL p&c - PERSONAL & CONFIDENTIAL You can create an AutoCorrect for as many words as you like, but unless they are simple you will tend to forget what yo

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Quick tip for changing case.

Laughing all the Way to Work

"I just found a neat "shortcut". Highlight the word you want to change the case of and press Shift F3 and it will change the case, press Shift F3 again and it changes to another case. It works in Word and PowerPoint, but doesn't seem to work in Excel." Submitted by Lynn, Administrative Assistant. Tags: lower case initial caps shift F3 upper case.

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Remaining Viable as an Older Worker

On The Job

It can be stressful searching for a job when you’re in yours 20s or 30s, but what about decades later, when you’re in your 40s or 50s? It can be terrifying. Certainly, when you’re older you have more experience to offer an employer, but, well, you’re older. And in a youth-obsessed society, that can seriously impact your ability to get the job you desire and believe you are qualified to fill.

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"I'm NOT a people person"

On The Job

We all like to take our digs at hiring managers, with many of us having stories of how ill treated we have been by these people. They ask us stupid questions (or none at all), they are rude, dismissive and won't return phone calls or e-mails telling us whether or not we are still in contention for a job. But there are two sides to every story -- and the tales some hiring managers are telling may explain why some of them treat us like alien beings.

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Elevating the Virtual Interviewing Experience

Sharing your authentic self in a virtual interview can be an unwanted challenge. How do you break through the digital barrier when conducting a virtual interview and share your exceptional self? Think in unconventional ways to elevate the virtual interviewing experience.

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Why Lock Your System at Work?

Professional Assistant Blog

Home About Me Advertise Why Lock Your System at Work? By The Professional Assistant on Monday, September 24, 2007 Filed Under: System Security D o you feel that your colleagues might do something through your computer? Do you feel safe enough to leave your computer on and everyone can see what you are doing? If not, heres a quick technical tip for you: Hold down the "Windows" key (located between the CTRL and ALT keys) and hit the "L" key.

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A Teacher's Final Words to All of Us

On The Job

Note: I wrote this post last September, and wanted to re-post it as a tribute to Randy Pausch, whose death was just announced. For those of you who haven’t seen Randy Pausch’s final lecture to his students at Carnegie Mellon University, I urge you to take some time and watch it. In the lecture, Pausch , who is dying of pancreatic cancer at age 46, speaks of all the things he wanted to do in his life, and all the things he has managed to accomplish.

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Working from Home

Laughing all the Way to Work

In today's electronic age it is easier to work from home: You can log on to your computer at home and have access to everything you would have at the office. With Blackberry technology you can get your emails, retrieve your phone messages and get work-related phone calls from home, on the road or from a beachfront hotel in the Bahamas. Many of the professionals from my office work from home on occasion, and I believe the assistant's role can be even more important as we are the contact for the p

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Telephone Message Tips.

Laughing all the Way to Work

I send telephone messages to my boss by email rather than writing it on a telephone message pad. That way it won't get lost in the pile and saves on paper. You could also open a folder in Outlook for Telephone Messages if that would be useful to refer back to. Voicemail Tips: Remember to put an Out-of-Office voicemail message on your telephone when you will not be in the office.

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Mandatory COVID Vaccination Policy Template

New vaccine mandates and testing policies will affect employers with more than 100 workers. Get Paycor’s free, customizable vaccination policy template to communicate critical details and new requirements to your employees. Get Paycor’s Template today!

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Filing tip.

Laughing all the Way to Work

One day I was particularly frustrated because of my overwhelming pile of filing. I had recently changed jobs and in this new position I worked for two busy lawyers and I was used to only working for one, so the filing had doubled. I was mentioning to my co-worker about this problem and she suggested a very simple solution that has helped me manage my filing pile.

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E-mail Etiquette

Laughing all the Way to Work

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! With the increasing use of email as the first choice for business correspondence it opens a whole new world of dos and don'ts for the assistant.Here are Some Good-Sense Email Etiquette Tips: Email Salutations: Although email is less formal than writing a letter it is still polite to open with a greeting.

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Do's and Don'ts of Office Romance

Professional Assistant Blog

Home About Me Advertise Dos and Donts of Office Romance By The Professional Assistant on Thursday, September 20, 2007 Filed Under: Office Gossip , Productivity H ave you ever had an office romance with someone? Have you ever witnessed an office romance and thought if this was a good idea? People do it all the time, all across the world. Most people even admit to having an office romance at some point in their career.

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Personal Trinkets at Work Can Hurt Image

On The Job

Your collection of snow globes – now numbering somewhere in the dozens – is quite eye-catching, covering nearly every available space in your cubicle. And that poster of the Hooter’s girls really adds a special touch, as does the photo of you and your buddies emptying the keg at a beach party. Ahh…there’s nothing like having a workspace that’s, well, comfy.

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Is Training the Right Solution?

Speaker: Tim Buteyn

Let's set the scene: you’ve identified a critical performance gap in your organization and need to close that gap. A colleague suggests training, but you suspect there’s something going on that training can’t address. How can you determine if training is the right solution before you commit your budget and resources to a new training program? In this webinar, you will learn how to determine if training is the right solution using the Behavior Engineering Model.

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Working Outside the U.S.

On The Job

As images from foreign lands fill our television screens, many of us may be thinking we are grateful to be on the home turf of the U.S.A. At the same time, there are those of us who see those pictures and long to experience foreign lands and culture, to try and understand other parts of the world. But since it’s not always easy just to take off and travel the world, one option is to find a job abroad so that we can visit foreign lands, while getting a paycheck.

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Joining a Professional Association: Is it Beneficial?

Laughing all the Way to Work

As I was doing research for other articles on this blog I came across the International Association of Administrative Professionals' website ("IAAP") and was reminded of the advantages of being part of a professional organization. This article is not intended to be an endorsement of any one particular organization over another. I was previously a member of IAAP when I was at another firm.

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Outsourcing - Good or Bad?

Professional Assistant Blog

Home About Me Advertise Outsourcing - Good or Bad? By The Professional Assistant on Friday, September 14, 2007 Filed Under: Organize , Prioritize , Productivity D oes your firm want to save money? Of course! Everyone could use a little more green in their wallets. Outsourcing has been around for quite some time now and I will discuss the good, the bad and the ugly of it.

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What It's Like to be a Male Admin

Professional Assistant Blog

Home About Me Advertise What Its Like to be a Male Admin By The Professional Assistant on Thursday, September 13, 2007 Filed Under: H ere is a little blurb about myself in an article that I wrote recently: Being a male administrative assistant in a predominantly female profession is something everyone asks me about. It feels like I have broken new ground by entering this profession.

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Revitalizing Dry Content: A Lesson in Engagement

Speaker: Tim Buteyn, President of ThinkingKap Learning Solutions

We’ve all been there. You’ve been given a pile of dry content and asked to create a compelling eLearning course. You’re determined to create something more engaging than the same old course that learners quickly click through, but how do you take this “boring” content and create something relevant and engaging? Many instructional designers will say, “Boring in means boring out.

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Determining if a company is family friendly

On The Job

I’ve been covering the work/life debate for the last 20 years, and the one thing that gets on my last nerve is some of the “best of” lists that come out every year, touting the most “family friendly” companies or the “most flexible” workplaces. The reason it irks me is because I spend a lot of time hearing from the employees of some of those companies, and what they tell me is this: what actually goes on in the workplace is sometimes a whole different ballgame than what is portrayed in those lis

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Meeting Cheat Sheet

On The Job

When I think of all the meetings I have sat through in my lifetime, it makes me want to chuck everything and join a crew looking for sunken pirate booty. But then I think about how the crew would probably want to hold a meeting about whose job is was to look for the loot and whose job is was to write the report…and I decide to stay where I am. I always tell people not to ditch meetings – even if they believe them to be a complete waste of time – because it’s important to understand the group’s d

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Common Courtesy in the Workplace

Professional Assistant Blog

Home About Me Advertise Common Courtesy in the Workplace By The Professional Assistant on Monday, September 10, 2007 Filed Under: Organize , Productivity D o you always end up cleaning up after your colleagues? Do you neatly put all labels, papers, etc. on the printer table and then a few minutes later, you come back to a messy area? People are either neat freaks, quite messy or in between.

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Job Loss: You Could Be Next

On The Job

If you’re feeling a little uptight about your job these days, you’re not alone. And if you’re not feeling a little uptight, you should be. That’s because the employment figures released last week weren’t so hot. Those lost jobs – the first time that’s happened in four years – comes on the heels of a lousy housing market and continuing costly overseas military actions.

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Brain Fog HQ: Memory Enhancement Techniques for Professional Development

Speaker: Chester Santos – Author, International Keynote Speaker, Executive Coach, Corporate Trainer, Memory Expert, U.S. Memory Champion

In October, scientists discovered that 75% of patients who experienced brain fog had a lower quality of life at work than those who did not. At best, brain fog makes you slower and less efficient. At worst, your performance and cognitive functions are impaired, resulting in memory, management, and task completion problems. In this entertaining and interactive presentation, Chester Santos, "The International Man of Memory," will assist you in developing life-changing skills that will greatly enha