article thumbnail

3 Ways to Create a Better System for Information Management

All Things Admin

For example: FORM – Forms LTR – Letters MEMO – Memos LBL – Labels MAP – Maps ENV – Envelopes RPT – Reports SIGN – Signs BOD – Board of Directors Keep this list of abbreviations posted where you and others who may need it can easily reference it when creating or searching for files. Some track things via Slack.

article thumbnail

File System Preparation Is An Essential Step In Getting Things Done

Productivity Bits

Set aside a drawer for your reference materials which should remain separate from your file system. All other materials not part of the current projects must either go to the reference materials or to the trash (remember, purge ). Converting your physical documents into digital form is a good option to consider.

Filing 100
Insiders

Sign Up for our Newsletter

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

article thumbnail

6 Tips to Save You Time and Wasted Effort - Productive & Organized

Stephanie LH Calahan

Drop The Flash Drive For Dropbox Dropbox is awesome! " Download Dropbox on your work and home computers, your smartphone and iPad. If there are forms to fill in, one click does that, too -- with no typos!   Today, 6 of my colleagues and readers have shared their favorite "life hack" on time. 

Dropbox 100
article thumbnail

Defining The Future Of Work: Key Terms To Know For 2023

Allwork

Examples include online storage such as Dropbox and iCloud, databases, software, and networking.? . DEI refers to the strategies businesses take to ensure that their culture encourages the fair, equal treatment of all employees, from how they are treated, paid and supported in the workplace. . Cloud Computing . Hiring Freeze .

2023 340
article thumbnail

Best Business Technology for Small Businesses & Their Owners (28 ideas from them to you!)

Stephanie LH Calahan

  Even if you are not the most technical person on your block, you probably have some form of technology in your life that you love.  Evernote allows me to upload, add, bookmark, etc anything that I would like to store as a "note" for future reference. LNM LOVES Dropbox! Then we found out about Dropbox.

article thumbnail

Why You Should Make Your Smartphone Your Primary Email Device

Productivityist

The form factor of a smartphone is far smaller than a computer, the ability to type quickly is hindered on the tiny keyboard, and a smartphone really cant act as a hub as much as a computer can. In fact, it almost compels you to take some form of action with the messages in your inbox. It persuades you to take action with your inbox.

Email 40
article thumbnail

Go Digital With Your Administrative Procedures

All Things Admin

It’s easy to grab your binder, look up a procedure or refer to a checklist, and get on with your day. Digital procedures contain the same information as your print binder; they’re just in digital form and stored in the cloud so they’re accessible from anywhere. FORM – Meeting & Site Visit Planning. Enter digital procedures.