Practically Perfect PA

AUGUST 3, 2017

Was pretty much the sound I made when I was asked to take on the task of managing meeting rooms for my office. The meeting rooms became my enemy and managing them became almost a full time job in itself. When I took over the managing of the meeting rooms the booking process was a joke. Where do I start…? You get my point!

Management 203

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All Things Admin

JUNE 23, 2021

Many believe that the terms “procedures” and “systems” are interchangeable, but that’s not exactly true. A system contains all the information you need to handle the accounting functions for your job. Procedures, forms, and checklists combine to create systems for how you get things done efficiently. Systems have many benefits.

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Success

JANUARY 12, 2022

Next, color code your calendar for one week. Implement new systems. There are three ways to do this: systems, tools and people. Many entrepreneurs rush straight to people, skipping systems and productivity tools entirely. And the people that you hire without any systems in place will not be your people for very long.

Calendars 299

Calendars Goals Phones Training 299

Jen Lawrence

JULY 18, 2022

Systems can be one of the most intimidating and complicated parts of owning a business. As an operations consultant, I’ve seen trends in the systems mistakes entrepreneurs make, and I assure you, you’re not alone. New amazing tools that create redundancies in your systems. Not researching what works for you. Learn more here.

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Success

MARCH 19, 2023

Rahim Charania, American Fueling Systems 2. Make time for reading by putting it on your calendar. Reading is no harder to achieve than your weekly conference call if you schedule it on your calendar and take it just as seriously. I’ve found that things that don’t make it onto my calendar typically don’t get accomplished.

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Jen Lawrence

NOVEMBER 16, 2020

Getting your systems in order will provide organization and clarity for you to efficiently and effortlessly run your business. There are seven buckets of essential systems most businesses need to have in place to facilitate growth. Email, Calendar, Task Management, Document Management, Password Database.

Legal 52

Legal Social Media Customer Service Project Management 52

Jen Lawrence

NOVEMBER 16, 2020

Getting your systems in order will provide organization and clarity for you to efficiently and effortlessly run your business. There are seven buckets of essential systems most businesses need to have in place to facilitate growth. Email, Calendar, Task Management, Document Management, Password Database.

Legal 52

Legal Social Media Customer Service Project Management 52

Jen Lawrence

MARCH 15, 2019

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. How to color code?

Calendars 65

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Allwork

DECEMBER 13, 2023

Fortunately, coworking can bridge the gap to provide more equitable opportunities for skills and development. With more coworking spaces comes more job opportunities in the workspace industry, including community manager roles. Jessica Samson, former General Manager at PLATF9RM in Brighton explains (whilst speaking on a panel at GCUC U.K.

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

In this chapter, I cover tactics for managing your own email inbox, as well as your executive’s. ezCater’s simple-to-use platform provides a network of over 100,000 restaurants nationwide, business-grade reliability, food spend management tools, and 24/7 support from their highly trained customer service team.

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Allwork

JULY 26, 2022

These solutions improve the workplace experience and enable firms to manage hybrid work more efficiently. . Proximity CEO Josh Freed explores five ways technology can improve day-to-day workplace management. . It’s time to start rethinking the intersection of technology and workplace management. . What does this mean?

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Tips From T. Marie

JUNE 14, 2023

With a never-ending to-do list and the constant juggling act of managing her home business, she longed for a solution to reclaim her time and sanity. Ok, my little story above might be a bit over the top, but the truth is using a time management technique like this can be a game changer for your home business.

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Office Organization Success

MAY 21, 2014

Are you overwhelmed by all the different list management choices out there, e.g. 1ShoppingCart, Infusionsoft, Aweber, Constant Contact etc.? Need help planning out your marketing calendar so you know exactly what you’re promoting and when? Spend 30 Minutes on Your Systems For Success Jumpstart Session … .

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BMT Office Administration

DECEMBER 13, 2022

Cloud-based project management software has revolutionized how companies manage their workflows, time-tracking, and communications for years now. That is unless you’ve yet to upgrade to a project management app, in which case you’re still stuck with the hassles of managing projects across multiple locations.

Management 52

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Office Organization Success

APRIL 14, 2016

Access your 15-point List Building SYSTEMS CHECKLIST . So with all of these different content marketing avenues available to you, you need a way to track and manage your content marketing i.e. you need a Content Marketing System! Better yet, have your Virtual Assistant manage this for you. It educates your audience.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Practically Perfect PA

APRIL 28, 2015

While the role of a PA or EA is constantly evolving, diary management continues to be a fundamental task. PAs spend at least a third of their time managing diaries, so it’s essential that you’ve mastered this aspect of your job. Own the calendar. Diary management is a balancing act – so be cautious when adding in anything new.

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Success

FEBRUARY 6, 2024

But several free ChatGPT alternatives provide better solutions for your business marketing, sales, ideation, revision and client relationship management (CRM) needs. offers an entire operating system suited to direct sales. ChatGPT is fun, easy to use and it’s the first major company to bring generative AI to the public forefront.

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Clutter Coach

OCTOBER 19, 2013

Republished by Blog Post Promoter I don’t follow a particular organizing method or recommend a specific system. My friend and fellow entrepreneur, Erin Saul , has developed her system by trial and error. I realize that this all seems like the OPPOSITE of a simple, elegant system… but it works for me.

Calendars 100

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Jen Lawrence

MARCH 15, 2019

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. How to color code?

Calendars 40

Calendars Holidays Travel Finance 40

Worxbee

MAY 18, 2023

As a savvy and forward-thinking business owner, it is crucial to equip yourself with the top virtual leadership skills necessary to successfully manage teams from a distance. We will delve into the seven essential virtual leadership skills that every manager should cultivate to thrive in the virtual work environment.

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Office Organization Success

MAY 28, 2013

Fortunately, though, I have all my systems and processes in place so that things still run smoothly. One of the jobs I did get to do this week was organize my summer calendar. General Biz Streamline Your Systems business systems online business management'

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Office Organization Success

APRIL 28, 2016

Let me share a secret with you that many successful online solopreneurs already know — you have to learn how to “manage” your business before you can “market” your business. You don’t have your core systems in place and your business is running you when it should be you running your business!

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My EA Career

APRIL 5, 2023

Clarifying expectations and clear communication are two of the essential building blocks of building a strong partnership between a manager and their Executive Assistant. In the latest episode of the Assist With Impact podcast (Episode 170), I discuss the challenge of assistants needing to manage the needs and priorities of multiple managers.

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Office Dynamics

SEPTEMBER 5, 2018

They feel they have been managing calendars or planning meetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meeting planning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications.

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Office Organization Success

JANUARY 31, 2012

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. With a marketing calendar, you can see at a glance: Upcoming promotions that you need to prepare for.

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Jen Lawrence

DECEMBER 5, 2023

In the fall of 2022, Harvard Business Review published the results of a case study done with the task-management company Asana. The method: clear the calendar. I ran my own experiment of resetting my work in three areas: my task list, calendar, and workflows. Next up came the reminders and holds on my calendar.

Calendars 52

Calendars Stress 2022 Goals 52

Jen Lawrence

NOVEMBER 8, 2021

Managing files can be overwhelming and let’s be honest… boring for some. Remember, an effective file management system boosts the overall efficiency of a company’s operations. With that, I’m going to share tips on how you can manage your files effectively. But as I always say… my passion is your nightmare! .

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Allwork

APRIL 2, 2024

These three HR experts did also offer possible solutions (from utilizing modern digital tools like Google Calendars and Slack to fostering intentional virtual interactions), that provide a roadmap towards nurturing a connected and coordinated workforce. There are also concerns about the intricacy of building relationships in a virtual realm.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Professional Assistant Blog

JUNE 8, 2010

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007?

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Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Assistants should manage the administration of documents on behalf of their manager.

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Worxbee

FEBRUARY 28, 2022

A Reliable System for Tracking Tasks We’re not going to suggest one “right” system for how you manage tasks. Some people prefer a paper diary or a system of sticky notes. From task apps to full-blown project management tools, the software has never been easier for task management. For example, Unroll.me

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Calendars Project Management Networking Email 122

Jen Lawrence

JULY 20, 2020

We google “best task management tools” and pick the one with the best reviews. We load in all our tasks, get all the labels/tags figured out, maybe link it to our digital calendars. Except, two weeks later, we have a rush of work, and life gets a little hectic, and that task management tool… ugh!

Management 52

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success | Main | Productivity and Organization Link Lineup » 10 Reminder Systems for You To Consider Do you have difficulty remembering important dates?  Great reminder system. Google tells about their Google Calendar tool in this way: " Organize your schedule and share events with friends.  With

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Office Organization Success

FEBRUARY 24, 2012

Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. And similarly you can just view one calendar at a time. But first … a little advice.

Project Management 100

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Success

MAY 10, 2022

As a professional organizer who encourages people to find the joy in tidying up their desks, calendars and filing cabinets, I am very familiar with the thinking behind grunt work, as organizing often falls into that category. By week’s end, you can reward yourself with something commensurate with the goal achieved.

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