Blog and Calendars - Administrative Professionals Pulse

Best tips on working with multiple managers

Practically Perfect PA

APRIL 21, 2017

I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Also, having full access to each person’s calendar is a must. If an exec is unexpectedly out of the office and a meeting that they scheduled needs to be cancelled, you can easily cancel it and manipulate their calendar.

Management

Management Calendars Negotiating AT&T

Technology of the week: Any.do

Practically Perfect PA

MARCH 3, 2017

It also has a calendar function that synchronises with your lists. You can send tasks to other people, it synchronises with other calendars (iCal, Google Calendar etc.) Unless we have some kind of superhuman power (which we do, but that’s another blog) we need tools to help us remember all the stuff.

Calendars

Calendars Google Management

Managing meeting rooms

Practically Perfect PA

AUGUST 3, 2017

Each meeting room had its own electronic calendar. I wrote a blog a few weeks ago about setting ground rules for meetings , which is worth a read and can be applied to managing meeting rooms. The front end is a simple calendar system and the back end is easy to use and has lots of useful data to help you manage the process.

Management

Management Calendars AT&T Expenses

10 Strategies to help you Tweet like a Social Media Rockstar

Practically Perfect PA

AUGUST 21, 2017

Don’t think you’re limited to existing headlines you’ve used for blog posts. The link to the blog remains the same, but by editing the text around it you maximise its impact and potential click-through rate. Create a content calendar to encourage consistency. Import your chosen values into your content and prepare to stand out.

Social Media

Social Media Twitter Google Time Zones

The ultimate guide to diary management

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. So I thought I would put all of my favourite tips together in one blog… here is my ultimate guide to diary management.

Management

Management Calendars Agenda AT&T

Making it routine

Practically Perfect PA

OCTOBER 24, 2011

At the end of the blog I posed some questions that I think most PAs, EAs and VAs would appreciate answers to… If I was to put together my perfect routine, how difficult would it be to stick to? Check emails from the night before on my iPhone, check calendar for myself and my 3 directors. What obstacles will I meet?

Calendars

Calendars Twitter Email Equipment

EIBTM and getting out of the office

Practically Perfect PA

NOVEMBER 27, 2013

As we are all thinking about our objectives for next year I think this is the perfect time to have a look at next year’s events calendar and get some of the shows in your diary. I attended a few training sessions while at EIBTM and even though I am an EA I definitely took something away from each speaker.

Suppliers

Suppliers Calendars Training Travel

EIBTM and getting out of the office

Practically Perfect PA

NOVEMBER 27, 2013

As we are all thinking about our objectives for next year I think this is the perfect time to have a look at next year’s events calendar and get some of the shows in your diary. I attended a few training sessions while at EIBTM and even though I am an EA I definitely took something away from each speaker.

Suppliers

Suppliers Calendars Training Travel

EIBTM and getting out of the office

Practically Perfect PA

NOVEMBER 27, 2013

As we are all thinking about our objectives for next year I think this is the perfect time to have a look at next year’s events calendar and get some of the shows in your diary. I attended a few training sessions while at EIBTM and even though I am an EA I definitely took something away from each speaker.

Suppliers

Suppliers Calendars Training Travel

Help Desk

Practically Perfect PA

JUNE 19, 2012

Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. Follow my blog with Bloglovin. Post-it notes and flags – I always buy the largest post-it notes in a variety of colours as I often write notes to myself and need the extra room!

Staples

Staples Equipment Doodle Keyboards

The questions you need to ask before you cover for another assistant

Practically Perfect PA

JANUARY 24, 2013

In last week’s blog I wrote about assistants working together as a team and part of the blog discussed how we should cover for each other when one of us is off sick or on holiday. Ensure you have access to the calendars and emails for all of the people you are assisting, even if they are highly senior.

Holidays

Holidays Calendars Management Email

Effective Committee meeting management

Practically Perfect PA

OCTOBER 11, 2012

Last week I wrote a blog on minute taking during meetings. The meetings should be scheduled and in their calendars ideally for the entire year and resources required for the meeting such as conference calling details or presentation material should all be arranged in advance of the meeting date. During the meeting.

Management

Management Agenda Meeting Planning Calendars

Effective Committee meeting management

Practically Perfect PA

OCTOBER 11, 2012

Last week I wrote a blog on minute taking during meetings. The meetings should be scheduled and in their calendars ideally for the entire year and resources required for the meeting such as conference calling details or presentation material should all be arranged in advance of the meeting date. During the meeting.

Management

Management Agenda Meeting Planning Calendars

A business case outline for an internal PA network

Practically Perfect PA

APRIL 27, 2015

Create a PA Calendar of relevant Internal & External PA Events for e.g. internal and external networking opportunities and information on approved trainers & ad-hoc training/conference days. The original article can be found on Jennifer’s blog and you can also follow her on Twitter: @jencorcoran_pa.

International

International Networking Temping Agenda

Interview Questions and Answers for PAs, EAs and Admins Part 6

Practically Perfect PA

NOVEMBER 4, 2014

In my last blog I wrote about interview questions regarding career development and a few example answers. In this blog I want to concentrate on competency or scenario based questions. Before I went home every evening I would print out his calendar and attach the correct paperwork for his meetings the next day.

Interviewing

Interviewing Self Esteem Doodle Customer Service

PA Confidential

Practically Perfect PA

MAY 28, 2012

A few weeks ago I wrote a blog on how to work effectively in an open plan office and I did touch on this subject but considering we often get asked in interviews how we maintain confidentiality I felt it was well worth revisiting this crucial skill.

Gossip

Gossip Filing Email Calendars

Honestly, what are the pros and cons of the role?

Practically Perfect PA

SEPTEMBER 5, 2013

I have been planning to write a blog post around the pros and cons of the role for a while. So I recently asked my lovely readers to complete a survey on the blog and also asked a few questions around the assistant profession itself and two such questions were – ‘what do you enjoy most about the role? Being on call 24/7.

AT&T

AT&T Salary Finance Calendars

The tricky world of expenses

Practically Perfect PA

MARCH 22, 2012

I must admit I’ve been struggling to start writing the blog this week, I knew I would be discussing the dreaded task of processing expenses and as I’m sure you can imagine the subject hasn’t really stirred my creative juices! If you like my blog you’ll love my tweets: @PracticalPA. Filed under: Expenses , Tasks.

Expenses

Expenses Policies Credit Card Budget

Great Apps for Assistants

Practically Perfect PA

SEPTEMBER 5, 2012

The current calendar app on the iPhone and iPad doesn’t allow for a week-to-view setting. This app looks similar to an outlook calendar which is helpful. This is great if your boss is travelling and doesn’t know the area very well, they can either look a restaurant up for themselves or you can recommend somewhere for them.

Restaurants

Restaurants Travel Phones Calendars

Great Apps for Assistants

Practically Perfect PA

SEPTEMBER 5, 2012

The current calendar app on the iPhone and iPad doesn’t allow for a week-to-view setting. This app looks similar to an outlook calendar which is helpful. This is great if your boss is travelling and doesn’t know the area very well, they can either look a restaurant up for themselves or you can recommend somewhere for them.

Restaurants

Restaurants Travel Phones Calendars

Routine Procedure – Monday

Practically Perfect PA

OCTOBER 31, 2011

This week I will be trying to follow my ideal routine, as set out in last week’s blog , to maximise my productivity at work. The train turned up on time, I managed to get a seat and was able to check my emails and calendar for the day ahead. I will start today and see how I get on for the rest of the week. 0830 – So far so good.

Email

Email Phones Calendars Training

So do assistants think the role has diversified?

Practically Perfect PA

APRIL 1, 2014

Last month I posted a blog about diversification with the assistant role. This means everything from drafting memos and managing calendars to calling in prescriptions and rescheduling dental appointments. As always, I was interested in what other assistants had experienced in their roles. Has the role really diversified?

Finance

Finance Salary Filing Project Management

The ups and downs of working from home

Practically Perfect PA

AUGUST 9, 2013

What was my boss up to while I was at home, who was wondering into their office and most importantly why were they fiddling with their own calendar! Obviously when I did work from home the office didn’t stop functioning and it certainly didn’t burn down but there was a disconnect which I wasn’t too keen on.

UPS

UPS 2003 AT&T Clothes

Routine Procedure – Thursday

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. My plan is to deal with these first so that I can get the initial part of the task completed and work on other things while I’m waiting for responses.

Email

Email Filing Networking Training

Organising your Outlook folders

Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. Sad but true, right?

Filing

Filing 2012 Email Social Media

Day in the life: Diana Brandl, Senior EA at Mister Spex

Practically Perfect PA

SEPTEMBER 26, 2017

Plus, all the calendar management, involvement in projects and of course leading my Office team. I like writing articles myself and launched my blog on Facebook end of last year: [link]. The blog is a platform for my network of Office Professionals. Connect with me: Blog URL: [link]. And they do get a lot of mail.

Mentoring

Mentoring International 2006 Facebook

Organising your Outlook folders

Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. Sad but true, right?

Filing

Filing 2012 Email Social Media

Your business travel tips

Practically Perfect PA

MAY 11, 2016

Outlook Calendar . Enter all travel details at appropriate times in his/her Outlook calendar, if used. This is an ongoing series of blog posts so I’m going to ask for your next load of tips straight away. Set a reminder several hours ahead of flights, and be sure to select the correct time zones involved. I want more tips.

Travel

Travel Credit Card Calendars Phones

Travel Planning for Others – Putting Yourself in Your Traveler’s Shoes

Practically Perfect PA

NOVEMBER 23, 2016

Once you book your flights, hotels, and rental cars all confirmation numbers are automatically added to your traveler’s itinerary and will be included in any exported Word Document or Outlook Calendar. This blog post is sponsored by Travo. Even after booking, you will be able to continue to add or delete meetings and reservations.

Travel

Travel Google Docs Administrative Professionals ASAP

Administrative Professionals Pulse

Practically Perfect PA

Best tips on working with multiple managers

Technology of the week: Any.do

Trending Sources

Managing meeting rooms

10 Strategies to help you Tweet like a Social Media Rockstar

The ultimate guide to diary management

Making it routine

EIBTM and getting out of the office

EIBTM and getting out of the office

EIBTM and getting out of the office

Help Desk

The questions you need to ask before you cover for another assistant

Effective Committee meeting management

Effective Committee meeting management

A business case outline for an internal PA network

Interview Questions and Answers for PAs, EAs and Admins Part 6

PA Confidential

Honestly, what are the pros and cons of the role?

The tricky world of expenses

Great Apps for Assistants

Great Apps for Assistants

Routine Procedure – Monday

So do assistants think the role has diversified?

The ups and downs of working from home

Routine Procedure – Thursday

Organising your Outlook folders

Day in the life: Diana Brandl, Senior EA at Mister Spex

Organising your Outlook folders

Your business travel tips

Travel Planning for Others – Putting Yourself in Your Traveler’s Shoes

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