Laughing all the Way to Work

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Annotated Agenda

Laughing all the Way to Work

It is very useful to use an annotated agenda. For those who have never used one, it is simply an agenda with notes on it. For the agenda that I send to the meeting participants, I annotate it to let them know why an item is on the agenda or if there are any attachments. Adoption of Agenda (Motion Required) 2.

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Looking Forward in 2011

Laughing all the Way to Work

The new year is a good time to bring up the Look-Forward Agenda. The Look-Forward Agenda is very helpful for this. It is basically a list of items that are regularly dealt with throughout the year and provides a timetable of when these items need to be added to the agenda. Happy New Year everyone!

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New job, new culture, new language

Laughing all the Way to Work

Organizing folders For the meetings I organize I like to have three folders: Agenda, Handouts and Minutes. The agenda will be named 2015-11-19 Medical Advisory Committee Agenda. I file everything by date (YYYY/MM/DD) and everything files chronologically so very easy to find and everything relates to the date of the meeting.

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Keeping it all together

Laughing all the Way to Work

For each of the meetings I provide support to I have an agenda folder and any items that people forward me to add to the next agenda or questions they might have, I put in that folder. This is also useful when you meet with the Chair to create the agenda so you can be reminded of anything that needs to be put on it.

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The Art of Minute Taking

Laughing all the Way to Work

An agenda should be sent to the attendees with the previous minutes and all background documents. It is advisable to bring extra copies of the agenda and attachments to the meeting in case someone arrives and has forgotten theirs. Once the agenda is approved you can use the new agenda to start the minutes.

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Becoming better organized

Laughing all the Way to Work

I prepare meeting templates for all the meetings I will need to take minutes at and fill it in as much as possible beforehand from the agenda. For those who have never tried it, the meeting template is just your agenda, turned into a minute template.

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Minute-taking webinar, August 14, 2012

Laughing all the Way to Work

I also include handouts after the webinar with minute and agenda templates and a cheat sheet with some handy phrases to use when taking minutes. It's the outcome of the discussion that is important, not the he said/she said part of the meeting.

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